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Minutes for your school's leadership meetings. The minimum rhythm: Principal – Academic Coordinator every week, Principal – Heads of Department every two weeks, department meetings every two weeks and inter-level department meetings every quarter (Career Growth: Framework 26-27 §13). Tag each agenda item decision / action / discussion / announcement / red-text. Record decisions in the Decisions register and actions in Activities — one action tracker, not two (Minimum Operating Standard 26-27 §9).